That SAP Business ByDesign Asset accounting business scenario enables you to manage your asset accounting. It covers the entire life cycle of your systems, from purchasing to systems under construction to the disposal or sale of your systems.

Scenario overview

For statistical or cost accounting purposes, you can value your systems in parallel in accordance with local and international valuation principles and tax law valuation principles. This ensures consistent compliance with country-specific regulations. Over the entire life cycle of the asset, the values for depreciation are automatically calculated and posted and made available in various reports.

Business process: processing orders

With the business process Process Purchase Orders you can process automatically created purchase orders or manually create an purchase order with or without reference to a contract or list price. You can also search for the products to be ordered in a supplier catalog. The order can contain stock material with or without product specification, services or non-stock material that can be ordered for various purposes (e.g. for cost centers, projects or as an inventory part within an asset procurement process). You can also manually create third-party orders for materials and services that can be assigned to sales orders, service orders, or customer projects. When all relevant data has been processed, the order is sent to the supplier. This can also be an affiliate using SAP Business ByDesign or SAP ERP. In addition, there may be an approval process that depends on the order value. An order confirmation can also be used as an option. The process can have multiple levels of manage- ment.

Business process: Confirm goods receipts and service deliveries

You can use the Confirm Goods Receipts and Services Provided business process to create goods and services receipts for non-stock materials and services and related expenses. You can manage and track the delivery of materials and the provision of services in the system.
When services have been completed and time sheets have been created by service providers in time management, goods and services receipts are automatically created based on the time sheet entries.
When you post the goods and services receipts, the system automatically forwards the data to Financial Accounting and posts it there.
Goods receipt and service delivery processes do not support the receipt of warehouse materials. The supply chain management part of the solution supports the receipt of warehouse materials in your warehouse via the corresponding inbound processes.

Business process: return goods

The Return Goods business process enables you to return a material to a vendor, for example because the wrong material was delivered, it was damaged or is no longer required. If you have already posted a goods and services receipt for this, you must create a goods return in the system that reports the return of the material to the vendor. The goods return process allows you to manage and track all returned goods, which also helps your accountants with the supplier invoicing and bookkeeping processes.
When you post the goods return, the system automatically forwards the data to financial management and posts it there.
Return of goods processes do not support the return of spare parts, expense items or storage materials. The supply chain management part of the solution supports the return of warehouse materials to your warehouse via the corresponding outbound processes.

Business process: Process supplier invoices

The business process Process Supplier Invoices gives you, the accountant, the option of entering invoices, credit memos and down payment requests that you have received from your supplier by fax or e-mail into the system, and checking and posting them there. Alternatively, the supplier, who can also be an affiliated company, can send you these documents electronically in the form of XML messages. With an automated invoicing process, all supplier invoices are compared with the associated purchasing documents, if available.
You can also bill the partner companies for supplier invoice items, and you can distribute incidental costs, such as freight costs, to all other supplier invoice lines.
When the supplier invoice is complete and correct, you can post it. It is then used to pay the suppliers. You can also create inventory parts so that direct asset purchases are possible.

Business process: Manual asset access

The Manual Asset Access business process enables you to purchase assets manually without a previous business process. You can also make subsequent adjustments to the acquisition costs and activate assets from internal production.
The “Asset Access” business process enables you to buy or create assets and activate assets in your company. As already described in the process for processing supplier invoices, in the integrated procurement process you assign an item in a purchase order, a goods receipt or a supplier invoice to a product category that is relevant for the assets. On this basis, the system can automatically create inventory parts, plant parts and corresponding master data records and take the acquisition costs into account. You can also post subsequent acquisition costs for assets per item of inventory.

Source:, as of March 2017