Medium-sized companies that want to better control their travel expenses can use this SAP Business ByDesign Process shorten and automate the reimbursement cycle. You process expense reports efficiently, reimburse your employees for expenses more quickly and monitor business expenses and compliance with all guidelines.

Scenario overview

All country-specific flat rates are included in the standard configuration. These can be adjusted according to the company-specific expense guidelines. The process is seamlessly integrated with HR, employee self-services, work centers for supervisors, payment processing and projects.

Business process: settle expenses – standard variant

The integration of the expense report into HR, the employee self-services, the work center for supervisors, payment processing and the projects optimizes the expense report process.
The process variant account expenses enables you to control expenses and to reimburse them automatically. Employees can submit expenses for themselves or on behalf of other employees. The process can be tailored to the company’s travel policy. It is also possible to submit expense reports via mobile devices and upload corresponding photographed receipts or attach receipts.
In the case of submitted expense reports, employees can monitor the status in the expense report overview. The status of the expense report provides information about whether the expense report has been reviewed or approved. The reimbursement status provides information on whether the reimbursement has already been made.

Business Process: Process Payables and Payments

The process variant Process payments automatically enables you to make automatic payments by bank transfer and check.

Source:, as of March 2017