SAP Business ByDesign

manage employees

Streamline your HR processes and ensure more efficiency in the workplace – through an integrated view of your company in which the respective role and the associated responsibilities are clearly presented. In short: everyone knows what to do and when. Record times to the minute, calculate expenses and optimize your holiday planning: SAP Business ByDesign links your HR department with project management, finance, procurement and service. Supported by the solution, you can also effortlessly outsource your payroll accounting.

• HR self-services
  Set up self-service functions for your employees for timekeeping, procurement processes and management of their personal data.
  An automatic workflow supports the authorization process so that the manager responsible receives an immediate notification and can approve the employee’s request.

• staff recruitment
  Use SAP Business ByDesign to accelerate your hiring processes and the onboarding of new employees, and give your employees and managers central access to all relevant information.
  With a personnel file available online, you simplify the management of personnel files and at the same time protect your employee data. In this way you create more transparency about the course of personnel processes such as hiring, transfers, terminations or terminations and rehiring.

• Time and attendance management
  Efficiently manage working hours, workload, and compensation with SAP Business ByDesign. Reduce the amount of manual tasks and simplify your administration processes.

carry out projects successfully

From project planning and implementation to billing and reporting – with SAP Business ByDesign you can manage the entire life cycle in one application. Your employees access the same information anytime, anywhere. In this way, you can simply complete projects faster, because decisions can now be made immediately – not only when the project manager is back in the office. Create detailed plans, set deadlines and find the most suitable people for each project.

• Project planning and execution
  With the help of SAP Business ByDesign, you can plan, execute and monitor projects of all types and scopes, while systematically recording the costs. To do this, you create an overall project plan, then work out a detailed project plan and schedule, and look for suitable employees and assign them to the project. You also procure all goods and services for the project through the appropriate project management functions.

• Travel expense recording
  Project team members should devote their time to achieving project goals and not completing routine tasks. The solution therefore supports team members in accounting for travel expenses and expenses. These can be automatically assigned to the overall project or to individual project tasks.

• Project accounting
  Accurately allocating actual hours worked to a project is the basis for project monitoring, project accounting, payroll accounting, and project cost management. With SAP Business ByDesign you simplify your project accounting process and improve the accuracy of your recorded times. In this way, you efficiently ensure the best possible transparency and more satisfied customers.

Suppliers, products and prices are always up-to-date and in view

Collect and maintain information on suppliers and products – as the central basis for all purchasing-related processes. You can also automate many of the project-related procurement activities. Self-service capabilities enable your teams to procure necessary resources without having to deal with finding the best suppliers and prices. Automated approval processes forward the procurement requests directly to the responsible procurement or HR manager.

• Strategic Purchasing
  Create and manage a comprehensive portfolio of supplier and product information that serves as the central foundation for all supplier-related information. With SAP Business ByDesign, you can automate your inventory activities, so your employees can find the best suppliers and prices faster.

• operational purchase
  Make the purchasing activities in your company as lean as possible – use the possibilities of automation for creating orders, for invoice verification and finding duplicates or discrepancies in invoices.
  SAP Business ByDesign provides your buyers with all purchasing information at the click of a mouse, thus ensuring the best possible purchasing decisions in your company.

Increase the efficiency of your logistics

Improve the efficiency of your supply chain by better matching inventory and demand. With SAP Business ByDesign, you also gain more flexibility through optimized collaboration with customers and suppliers.

• inventory management
  Give your inventory managers the ability to define inventory posting requirements when goods are put in and taken out of the warehouse. With SAP Business ByDesign you can manage all tasks related to inventory updates, e.g. B. Shipping, goods receipt and unplanned goods movements.

• Goods receipt processes
  Increase efficiency when receiving goods at the warehouse and during transfers. Goods receipt support makes it easier for you to process inbound deliveries and manage the corresponding unloading and storage activities.
  You can define how many tasks the inbound process should contain or define an inbound process without tasks by selecting one or more logistic models. In addition, you can run parallel inbound processes with or without tasks.
• returns processing
  Manage customer returns and unused parts, and ship products back to suppliers.
  With the solution, you can easily process returns and manage follow-up tasks such as returns storage, returns unloading, or returns pickup and loading. You can define how many tasks the returns processing process should include or define a returns process without tasks by selecting at least one logistic model. In addition, SAP Business ByDesign enables you to carry out parallel returns processes with or without tasks.
• Shipment
  Increase efficiency in warehouse-to-customer shipments and relocations. Goods issue support makes it easier for you to process deliveries and manage the corresponding pick-up and loading activities.
  You can specify how many tasks the shipping process should include, or define a shipping process without tasks by selecting one or more logistic models. You can also run parallel shipping processes with or without tasks.
• collection
  Allow your field technicians to pick up spare parts from a designated warehouse to increase the efficiency of the service process. With SAP Business ByDesign, you can flexibly design the issue of spare parts for service orders and manage the subsequent pick-up and loading processes.
  You can specify whether the pickup processes should be performed with or without tasks by selecting at least one logistic model. Furthermore, you can run parallel processes with or without tasks.
• communication
  Sharing information is critical for your supply chain operations to run smoothly. With the solution, important information for delivery and delivery can be transmitted very easily. You can also standardize this information by creating templates for business documents such as picking lists, put-away lists, loading and unloading lists, and packing slips.
  Appropriate rules can be set up for printing these documents. In addition, you can use XML or electronic data interchange (EDI) to transmit shipping notifications to other companies.

Produce economically

Create and implement flexible warehousing and manufacturing processes tailored to your products and business model, and gain a comprehensive view of your operations. In this way, you can support collaboration with your customers and suppliers at the same time.
All the tools you need for an economical production process are available to you in SAP Business ByDesign.

• Production preparation and planning
  Create optimal conditions for flexible preparation and planning of production. With the SAP solution, your production supervisors can manage these steps more efficiently by creating and releasing production orders immediately after receiving a production request. Alternatively, production orders can also be created and released based on a schedule or manually. You can also specify the horizon within which manufacturing orders are created. Which configuration you choose depends on the volume of production orders to be processed and the extent to which you want to control the creation and release of production orders yourself.
• Production control and feedback
  Give your production workers a reasonable level of control over the physical production process.
  You can achieve this, among other things, by immediately confirming finished production lots and having the solution complete them. This is a possible solution configuration option. Alternatively, you can schedule the completion of production lots with an option to close production lots manually.
  In addition, you can specify the horizon within which production orders are to be completed. Which of these configuration options you choose depends on the level of control you want and the volume of production lots to be processed.
• quality assurance
  Through consistent quality control processes, you ensure that the products manufactured by your company meet internal quality standards and customer expectations. The ERP solution allows you to choose techniques and activities to meet quality requirements. You can decide which products are to be checked with which processes and how exactly the checks are to be carried out. You can also define corrective and preventive actions.
• communication
  The exchange of information is crucial so that quality assurance can be carried out at a high level. Use different types of printable forms to easily organize such an information exchange.
  The solution provides you with predefined forms for test instructions, test results and sampling instructions so that you can work with standardized information. Appropriate rules can be set up for printing this information.

Your customers at a glance

With SAP Business ByDesign you strengthen your customer relationships in all areas. You quickly identify the best contacts, qualify them as prospects, accelerate your sales cycle and increase your sales.
It doesn’t matter whether it’s about opportunities, offers, orders or invoices: seamlessly integrated, all information is available company-wide.
With SAP Business ByDesign, your employees can check product availability, accurately forecast future sales, and identify cross- and up-selling potential.

Your sales department recognizes sales potential faster and can concentrate fully on promising customer contacts.

• Customer management
  Fast access to relevant information about prospects and customers is an essential prerequisite for successful sales processes.
  A central directory serves as an information store for you for all important information about customers as well as sales and service partners, so that you always have communication data, contact history and sales figures at hand. This minimizes the time spent on routine administrative tasks such as data entry.

• activity management
  The smooth exchange of information with prospects and customers is the key to a promising sales cycle. With SAP Business ByDesign, you always document and process your customer interactions as precisely as possible; it doesn’t matter whether the contacts are made by e-mail, by telephone or in the form of a personal conversation.
  Not only can you capture the full history of interactions with a customer or prospect, but you can also make this information understandable for others in the organization. This ensures that customers are not contacted unnecessarily or twice.

• new business development
  Make sure only qualified leads enter your opportunity pipeline. This saves you time when it comes to initiating follow-up actions. Your sales reps can accept or reject a lead as it is handed off from marketing.
  If the lead is approved, then sales can initiate follow-up activities such as creating an opportunity or a quote.

• opportunity management
  Effective opportunity management can significantly increase the rate of successful deals.
  With SAP Business ByDesign, you can proactively manage your pipeline. You can track multiple sales processes in parallel, including the tasks and activities that are relevant to the opportunity in question. Each process is broken down into phases, and each of these phases consists of activities and deadlines that are assigned to the appropriate team members. In addition, you can record and maintain a lot of other opportunity-related data, such as chances of success or the expected value of the potential deal.

• Create offers
  In order for sales departments to be able to make reliable pricing and availability promises for products and services, they need access to secured resources. With the solution, your employees can create offers for leads or customers quickly, easily and precisely.
  Your sales agents only need to specify which customer, product and quantity, and they will receive all the necessary details on pricing, discounts, delivery and availability. As soon as the lead or customer has made a purchase decision, your employee can create an order based on the offer with just one click.

Targeted Marketing

Run effective campaigns thanks to personalized customer information. Generate and qualify leads that you can hand off seamlessly to sales. With SAP Business ByDesign, you always have an overview of how you acquired customers and prospects. In this way, you can quickly see which marketing measures are successful.
The Microsoft Outlook integration allows you to assign emails directly to campaigns, leads or opportunities. In this way you always keep your communication in sync from the first contact to the customer order.
In addition, the function for the pipeline simulation has an interactive combination of graphical representation and table list of opportunities. The what-if analysis also simulates how changes would affect the pipeline.

• Manage market information
  Gathering and tracking market information is critical to staying on top of the market, the economy and the activities of competitors in the industry. Consolidate this information in a central database. In this way, you make the work of marketing, sales and service staff easier because all the documents they need are available to everyone at all times – whether it is company profiles, sales strategies, market research results or industry news.
• Manage competitor information
  Keep an eye on your competitors while improving the effectiveness of marketing campaigns and sales activities.
  With SAP Business ByDesign, you can centrally store and manage information about competitors and their products. This data is very useful for sales teams to compare their own products and services with those of competitors.
• Manage Audiences
  A tried and tested tactic for successful marketing is to query the customer database and compile different target groups in order to be able to approach customers more effectively and in a more targeted manner during the course of the campaign.
  You use selection criteria to define the target group for your marketing activities; for example all customers within a certain postal code area. Your employees can search for groups and determine whether a specific target group of existing customers and prospects should be included in a campaign. This saves time and money later.
• run campaigns
  Make your marketing campaigns more efficient and target the right audience with the right materials. With SAP Business ByDesign you can create tables with all members of a defined target group and thus optimize your campaign success.
  Your employees can use the tables to create personalized circulars for specific prospects or customer groups and send them via various communication channels, such as email, fax or post. With automatically generated activities for each customer in the campaign history, you can effectively track feedback and add it to the customer history.
• generate leads
  Attracting and effectively managing prospects (leads) is one of the cornerstones of successful marketing – with a direct impact on company sales.
  You can use targeted interactions to generate the potential interest of leads and monitor them over a set period of time.
  Hand over qualified leads to the sales department; so you can always see when a lead develops into a real sales opportunity.